Hope you are well 😊 Real quick, I want to say I've been enjoying writing these posts and I’ve been learning with you all... but I’ve noticed these posts can be really long! For the people who don’t like reading these long posts but still want all the details... you can have your phone read them to you! SERIOUSLY! If you don’t know how to do this already, just search on YouTube - 'Have Your Phone Read to You' and let your mind get blown!
Lets jump into Step 5b! And this is going to require you to dig deep inside and be real with yourself about how many things and projects you are actually doing.
Step 5b is simply: Calculate how much time you take doing your every day tasks and then revise the items you planned to do in your Two Week Goals accordingly.
I will be candid for a moment and let you guys know that I can only effectively work on 3 projects during a two week period at a time. I may write out 5 or 8 or 10 but over the past year I’ve seen that usually I only get 3 projects completed every two weeks.
Now some people may say... well ‘Rashida, its not realistic for you to think you should only do 3 projects at a time. You can do more than that! The more that you are able to take on the more productive you can be.’
Eh... I think differently about the latter statement.
Why? One reason is because I’ve chosen to be honest with myself. As I've worked on developing myself during this last year there are people who have shared with me, “You can do more than 1-3 things at a time!”
And maybe in the future, I will be able to do more... But for right now, realistically this is what I can produce! And if you ask me to do something, this will be the reality of where I am at developmentally at the moment.
And I could pick up a bunch of random tasks and force myself to do above and beyond what I’m actually capable of but I’ve been doing that for 24 years (literally since I was like 5-6 committing to more than I could handle) and frankly I’m tired of pretending to look successful 🤷🏾♀️
Over the past...11 years I’ve seen small businesses, non-profits and people who seem to be successful!
Let’s just look at this from a business perspective a company that is taking on more than they can handle may be successful from the outward appearance… but behind the scenes they are carrying 50-100 projects SIMULTANEOUSLY 😱 and they don’t have the man power to carry these projects out! They don’t even know they are spreading themselves too thin! Often times when I talk with people who are employed by these organizations the employees are super stressed but trying to keep it together in front of their bosses so they can keep their jobs.
What is the end result of a business taking on more than they can actually handle?
Frustrated employees. Missed deadlines. Or just being late with everything. Double booking. Frustrated leadership. Inconsistent production. Frustrated customers!! Which leads to refunds. Which leads to negative cash flow. Then loosing customers. Bad reviews on Google Maps, Yelp!, etc. A ‘fake it until you make it’ mentality. I mean, the list could go on and on.
These organizations/people don’t even know how much they are loosing in production and productivity every single DAY.
One simple solution to all of this... BE REAL WITH YOURSELF AND ABOUT YOUR CURRENT RESOURCES! (When I say resources here, I am only referencing your time.) Stop performing where you’d like to be — and start performing based on where you are... right now!
And truthfully... God honors this with grace. He empowers the seemingly small obedient actions you are doing right now to produce way more than you expected to receive. This is what I witnessed in the past year! This is what I’ve been calling this effortless success.
Steps to taking account of what you are really doing with your time:
1. Take a survey of how you currently spend your time from day to day.
There are two ways to do this. 1) Take some time to Brainstorm and write down a detailed list of what you do every hour of every day from Sunday to Saturday each week. This is the faster of the two options, however, I have trouble remembering such details about my day/week so I went with the second option —> 2) Take a week or two to complete a Time Map. This option will take much effort and will take you 1-2 weeks to complete (depends on how long you decide to do this), but it is so worth it! Here is a link to a time map and a lesson from Terri Savelle Foy where she shares tips on how to maximize your time. I did this myself and it was a major shock for me to see how I actually spend my time day to day. All you would need to do is for 1-2 weeks time literally write down everything you do every hour on the hour ... whatever that may be. You can print this out and fill it out every hour on the hour or you can download an app on your phone that will allow you to update this spreadsheet every hour. I have an iPhone and I use Apple’s App called Numbers. I imagine you could also use Google Drive to write out your time map.
2. Write out how long (in hours) it will take you to complete each of the projects that you have on your Two Week Goals.
3 Look at your time survey/Time Map you wrote out and be real with yourself — are you really going to have time to complete all of the tasks/projects you have listed on your Two Week Goals?
If you are not able to do all you’ve planned: give yourself permission to revise your Two Week Goals to something that is way more realistic for you — no one is holding you to completing any outrageous goals that you have set for yourself! I would even be so bold to say that not even God is demanding that you do something outside of what you can truly accomplish. (... but God is faithful, who will not suffer you to be tempted above that ye are able; but will with the temptation also make a way to escape, that ye may be able to bear it. -1 Corinthians 10:13) So it's okay to change things to be more suitable for you if need be.
I believe God had me to do this post after you have already set your goals because you may be like me and think you can accomplish way more than they actually can which leads to frustration that leads to you feeling defeated! Which is totally unnecessary.
Just be real with yourself!
If you aren’t able to accomplish as much as you’d like to ... that’s fine! It may take a lot longer for you to get to a certain place you thought you’d get to faster. And that’s fine too! Think of it this way — at least you are getting there! With minimal stress!
So your Homework 📚
Do these steps!! If you plan on doing the Time Map... take this next week to do your Time Map.
That’s it for now, peeps!
Love you guys!